Share a single item with specific people

Only use this approach if you have everyone’s email address (Hampshire or otherwise) to share with.

Sharing a Folder

Creating a shared folder or shared drive is highly recommended if you intend to collaborate with a group of individuals on a regular basis, such as within a department or for a class (see below). The contents of this folder will be immediately made available to all members of the team.

Create a folder

Then, share the folder:

Shared Drives

Team members can upload, organise, and access their files from any location and any device thanks to the convenience of shared drives. Data stored in a shared drive does not belong to a single user like it does in My Drive. Your team can keep working together and sharing information even if some members depart, because the files won’t be moved.

Not sure whether to use My Drive or a shared drive?

Ask yourself these questions:

Is there enough interest among the project team members to warrant sharing the files? Is there a unifying concept between the files?

If the answers to both of these questions are “yes,” then a new shared drive should be set up. You should set up many shared drives if the files are for different projects.

Changing ownership of a file or folder

You can make someone else the “owner” of a file or folder if you want them to be responsible for it. The file’s owner can remove it, restrict who can see it, and set who can access it.

How to change owners

You can change who owns a file or folder in Drive.

In the “Invite individuals” area, enter the new owner’s email address. Select the Save and Share option.

Transferring ownership to or from a non-Hampshire Google account

Some of us may have Google files that pertain to Hampshire that are “owned” by individual accounts. Having your Hampshire account serve as the legal owner of these things is a recommended action. While ownership transfers between Hampshire College accounts are permitted, no such transfers are permitted to or from accounts held at institutions outside of Hampshire College. The current remedy consists of downloading all of your files from your personal account to your PC and then re-uploading them while signed into your Hampshire account.

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Q2: What is the URL for Google Slides?

New slideshows can be made at https://slides.google.com/create.

Q3: Why can’t I share a Google slide?

The reason is because you lack the necessary authorizations to proceed. This feature has been turned off by the Google Apps administrator. Permissions and sharing options can be defined in the administration panel.

Q4: How do I find my Google Slide ID?

An ID for a Google Slide (or any other Google document) can be found by opening the file in question and looking at its URL in the browser’s address bar. Image region between https://docs.google.com/presentation/d/ and /edit#slide=id, often known as the XXX.

In Google Drive, open the file. The address bar’s file link can be copied. Compose​. Change the edit to copy in the URL and then paste the link into the email.

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